Invoice app: what to look for, and where EasyInvoice fits
A tutor between lessons, an electrician in the van, a photographer on the train home. If an invoice only gets sent once you are back at a desk, it gets sent late, and it gets paid late.
An invoice app should save you time on the second invoice, not only the first. Below are 6 things to check in any invoice app, how EasyInvoice answers each one, and what it does not do.
6 things an invoice app should do
- Make a professional invoice in minutes, from your phone. If it takes longer than a template, you will go back to the template.
- Remember your customers and items. The second invoice should be mostly picking from a list.
- Send it where your customer actually reads it. For many people that is email, WhatsApp or a text.
- Show who has paid. At a glance, without a spreadsheet.
- Handle tax your way. VAT, GST, sales tax or none, without forcing you into accounting software.
- Charge a price that does not punish busy months. Some apps charge by the invoice. Check, because the months you are busiest are the months you send the most.
That is the whole list.
How EasyInvoice answers each one
Here is each check against what EasyInvoice does.
| Check | In EasyInvoice |
|---|---|
| 1. Professional invoices, fast | Create professional PDF invoices and estimates, with your logo, colours and signature |
| 2. Remembers your details | Save customers, products and business details. Create a similar invoice, or duplicate one |
| 3. Sends where customers read | Send by email, WhatsApp, Messenger or SMS |
| 4. Shows who has paid | A sales dashboard shows what you have earned this month and the invoices behind it. Filter by paid, unpaid or overdue |
| 5. Handles tax your way | Create tax-free invoices, or add VAT, GST or sales tax in a tap |
| 6. No busy-month penalty | No limit on invoices, estimates, customers or products. EasyInvoice Basic costs £6.99 a month |
2 more things people use week to week: turn an accepted estimate into an invoice in one tap, and repeat the same invoice weekly, monthly or quarterly for regular clients. Both save retyping. When you need help, you talk to a real person, not a chatbot. See invoicing in EasyInvoice and estimates for more.
Does it work on my phone and on a Mac?
EasyInvoice runs on iPhone, Android and in your browser. Every version needs an internet connection, because there is no offline mode. On a Mac you use the browser, since there is no Mac app. The Android app does not include reports, credit notes or refunds. Plan for a connection.
Try it on your own invoice.
Add your logo, send an invoice to a real customer and see how payment tracking works. Free for 14 days, no card needed.
What EasyInvoice does not do
EasyInvoice is deliberately small, which means it fits some people very well and others not at all. It does not:
- • Put card or online payment links on your invoices
- • Send automatic payment reminders to your customers
- • Import customers or invoices from a CSV file
- • Invoice in more than one currency
- • Do your accounts. It is invoicing, not accounting software
If you need one of those, another app will serve you better. Better to know now. If you want to send professional invoices and estimates quickly and keep track of who has paid, read on.
What does it cost, and can I try it first?
Here is the price, the trial and the refund rules.
- • EasyInvoice Basic costs £6.99 a month, or £59.99 a year if you buy on the web, or £69.99 a year in the App Store
- • The trial is 14 days, with no card needed
- • Web purchases come with a 30-day money-back guarantee. Apple handles refunds for App Store purchases
Same plan, different checkout.
The team behind EasyInvoice has more than 11 years in finance software, and the App Store listing is rated 4.7 from more than 13,000 reviews. The pricing page has the full plan details.
Do you need an app at all?
If you send a handful of invoices a year, a template is a good start. There is a free invoice template for the UK in Word, Excel and PDF. An app earns its place when the same customers come back, and you are tired of copying last month’s file. Until then, a template is fine. This piece covers why people move on from spreadsheets.
Send your next invoice from the app.
Create an invoice, send it from your phone and watch it move to paid. Free for 14 days, no card needed.
FAQ
What is the best invoice app for UK freelancers?
The right invoice app depends on your work. EasyInvoice suits freelancers and small business owners who want to send professional invoices fast, mostly from a phone, and see who has paid. Check it against the 6 points on this page. It does not take card payments on the invoice or send automatic reminders.
Is there a free invoice app?
EasyInvoice has no free plan. It has a 14-day free trial with no card needed, then Basic costs £6.99 a month. If you only need a file, the invoice templates are free to download.
Can I send invoices from my phone?
Yes, EasyInvoice works on iPhone and Android, and you can send an invoice by email, WhatsApp, Messenger or SMS. The Android app does not include reports, credit notes or refunds.
Does EasyInvoice work offline?
No, EasyInvoice does not work offline: every version needs an internet connection. There is no offline mode.
Can I add VAT to invoices in an invoice app?
In EasyInvoice you can create tax-free invoices, or add VAT, GST or sales tax in a tap. It handles tax on the invoice. It is not accounting software.
Does EasyInvoice work on a Mac?
Yes, EasyInvoice works on a Mac through your browser. There is no native Mac app.
How much does EasyInvoice cost?
EasyInvoice Basic costs £6.99 a month, or £59.99 a year if you buy on the web, or £69.99 a year in the App Store. The trial is 14 days with no card needed, and web purchases have a 30-day money-back guarantee.
