Sole trader and landlord? Keep both income sources organised in EasyInvoice
Being self-employed and earning income from a UK property does not have to mean juggling two complicated systems.
EasyInvoice lets one user keep self-employment and property income organised in the same app. Each income source stays clear, while your invoices, other income and expenses remain part of one straightforward workflow.
One app, with each income source kept clear
Your sole trade and property are different income sources. Keeping them organised does not mean you need a full accounting suite or a separate login for every part of your work.
With EasyInvoice, you can use one account for both:
- create and send invoices for your sole-trader work;
- record income that does not need an invoice, including property income;
- record expenses against the relevant income source;
- prepare quarterly updates from the records you have already kept.
This gives you one place to work without mixing everything into one unclear list.
A simple workflow for self-employment and property income
1. Create invoices for your sole-trader work
When you complete paid work for a customer, create and send the invoice in EasyInvoice. The invoice becomes part of your business records, so you do not have to enter the same income again elsewhere.
2. Add income that does not have an invoice
Not every payment starts with an invoice. You can record other income directly, including rent received from a UK property.
That means you can keep property income in EasyInvoice without creating an artificial sales invoice for a tenant.
3. Record expenses under the right income source
Add each expense to the relevant part of your work. A cost connected to your sole trade stays with that activity. A cost connected to your property income stays with the property source.
You can keep the records separate without moving between unrelated tools.
4. Review each income source regularly
A short, regular check is easier than rebuilding months of records later. Review whether your invoices are complete, add any non-invoiced income and make sure expenses sit under the correct income source.
5. If you use cash basis, mark each item as paid
If you use cash basis, record income when you actually receive the money and expenses when you actually pay them. In EasyInvoice, mark the income or expense as paid and use the actual payment date. This may be different from the invoice issue date, unless the invoice was issued and paid on the same day.
HMRC explains that cash basis uses the date money is received or paid, rather than the date an invoice is issued. Read HMRC’s cash basis guidance.
When it is time to prepare a quarterly update, the everyday records are already organised.
What EasyInvoice is, and what it is not
EasyInvoice is a simple invoicing app with an MTD for Income Tax workflow. It is designed for people who want to manage invoices, income, expenses and quarterly updates without learning a large accounting system.
It is not a full accounting suite, and it does not try to give you 90 features you will never use.
This workflow is suitable for one user with self-employment and UK property income. EasyInvoice does not currently support joint or co-owned property, or foreign landlords.
Does this workflow fit you?
EasyInvoice may be a good fit if you:
- work as a sole trader or freelancer;
- also receive income from a UK property;
- want to create professional invoices;
- need to record income that does not have an invoice;
- want one simple place for income and expenses;
- prefer a focused app to full accounting software.
If your property is jointly owned, outside the UK, or your situation needs specialist tax advice, check what support you need before choosing software.
Frequently asked questions
Can I use one EasyInvoice account for self-employment and property income?
Yes. One EasyInvoice user can manage self-employment and UK property income in the same account, with records kept under the relevant income source.
Do I need to create an invoice for rental income?
No. EasyInvoice lets you record income without creating an invoice, so you can add property income directly.
Can I use EasyInvoice on my phone and on the web?
Yes. EasyInvoice is available on iOS and the web, so you can keep records using the device that suits you.
Does EasyInvoice support jointly owned or overseas property?
No. The current EasyInvoice workflow does not support joint or co-owned property, or foreign landlords.
Keep both sides of your work organised
You do not need to turn a straightforward business into a complicated accounting project. EasyInvoice keeps invoicing at the centre, while giving you a simple way to record property income, other income and expenses in the same account.
You can also see how EasyInvoice supports MTD for Income Tax.
